It's imperative when writing a letter of resignation that you keep the language clear, focused and straight forward. Even if leaving the company on less than positive terms, it is important to refrain from being aggressive. Remember, never burn your bridges! You never know when you will come across a former employer in your future working life.

You should aim to leave a good impression. Not only will this assist if you are seeking a reference, it will hold you in good stead should you ever wish to work at the organisation again. Think about your reputation and how you would like to be perceived by a previous employer.

Before resigning, you should ensure you have your new offer of employment in writing and that you agree with the salary and annual leave entitlements, all the terms and conditions and any other details specific to your arrangement.

When you have decided to resign, you should notify your immediate supervisor/manager first. You can have your letter of resignation prepared prior to this or pass it on to your supervisor/manager after you have verbally advised them of your intentions. It is correct etiquette to resign to your current employer before advising your work colleagues of your future plans.

If you have had to resign due to a conflict or disagreement in the workplace, tailor your letter of resignation to acknowledge your reason for resigning but do not include insults or aggression. Organise your thoughts prior to writing and remain calm, concise and focused in your communication.

Prior to resigning, you should determine the period of notice you are required to give. If not specified in your employment contract, notice periods are covered by state and federal awards. The following generally applies:

One year or less continuous service = one weeks notice
One to three years continuous service = two weeks notice
Three to five years continuous service = three weeks notice
Five years and over = four weeks notice

Finally, regardless of the circumstances for resigning, you should remain committed, loyal and continue to give your current employer 100%.